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Undergraduate Academic Forms and Procedures

The forms below must be completed by certain deadlines during the academic year. Please consult the Academic Calendar for the appropriate deadlines. See detailed instructions for each form; some forms are available online and some are available for pickup in the Advising & Career Services office, Room 329, Hall of Languages. Click on the name of the form to print a form or view a sample accordingly.


Add/Drop

Students in the College of Arts and Sciences can drop courses on MySlice through the Financial Aid deadline, February 4th, 2019. After the deadline, students must Withdraw if they would like to discontinue their enrollment in any course.

Students may not Add classes after Tuesday, January 22, 2019. For extenuating circumstances, see your College Advisor to determine if you may be eligible to submit a Request to Late Add a Crouse. Students must qualify for College approval first, and the Request will then be reviewed by the Registrar's office.


Audit Application

  1. Pick up form from 329 HL and complete.
  2. Gather signature from Instructor.
  3. Sign and submit form to 329 HL for Home College Signature.
  4. Deliver form to 106 Steele Hall (Registrar's Office).

Application for Readmission

  1. Come to 329 HL to meet with an academic counselor.
  2. Complete, sign, and submit form to 329 HL for Home College Signature.
  3. Deliver form to 306 Steele Hall (Office of Student Assistance).

Declaration of Major

  1. Print one copy and complete form.
  2. Gather signature from Department Chair.
  3. Sign and submit form to 329 HL for Home College Signature.
Open Form Here

Declaration of Minor

  1. Print one copy and complete form.
  2. Gather signature from Minor Coordinator.
  3. Sign and submit form to 329 HL for Home College Signature.

Open Form Here


Grade Appeal Process and Documentation

Please review the guidelines for the grade appeal process.

Intra University Transfer Application

  1. Attend a mandatory I.U.T. meeting to receive application.
  2. Complete forms and return to 329 HL by semester deadline.

Open Form Here


Internship Proposal/Agreement

  1. Print one copy and complete form.
  2. Gather signatures from Faculty Sponsor AND Department Chair.
  3. Sign and submit form to 329 HL for Home College Signature.
  4. You will receive a copy in your syr.edu email account in 5-7 business days.

Open Form Here


Leave of Absence/University Withdraw

To initiate a request for a leave of absence or withdrawal from the university, contact your College Advisor directly, or visit 329 HL during drop-ins to meet with a College Advisor, or email casadvising@syr.edu


Pass/Fail Application

  1. Pick up form from 329 HL.
  2. Complete, sign, and submit form to 329 HL for Home College Signature.
  3. Deliver form to 106 Steele Hall (Registrar's Office).

Petition for Early Participation in Commencement

Eligibility Criteria:
Candidates who will graduate in December may petition the College of Arts and Sciences for participation in the May Commencement ceremonies. Consideration will be given to those who meet the following criteria:

• Student must need 18 credits or less to complete their degree after this semester
• Student must develop an academic plan with their Academic Advisor to finish degree by December
1. Please make an appointment with your Academic Advisor via Orange Success, in order to review and discuss your remaining degree requirements and, if eligible for consideration, complete a Petition to the Faculty form to include an academic plan for degree completion.
2. File your Diploma Request in My Slice as a December graduate.
3. Submit your completed Early Participation in Commencement petition to 323 HL.
• Dually enrolled (AS/PC and AS/ED) students must obtain approval and signatures from your dual college PRIOR to returning the form to 329 HL.
4. You will receive your decision in your syr.edu email account in 5-7 business days.

Bachelor's degree candidates who will complete their course work by August are invited to participate in Commencement in May. An Early Participation petition is not necessary.

NOTE: Participation in convocation and commencement ceremonies does not indicate that degree requirements have been completed. Conferral of degree occurs once all degree requirements are satisfactorily completed.

Open Form Here (PDF)


Petition to Faculty

  1. Print one copy of form and visit 329 HL for instructions (process may vary according to petition).
  2. You will receive a reviewed copy with a decision in your syr.edu email account in 5-7 business days after you submit.

USE TO REQUEST:

  • Requirement Substitution (Liberal Arts Core, Major, Minor)
  • Course credit to count toward A&S credit
  • Transfer credit for course already taken
  • Level Exception; Graduate level course taken as undergrad.
  • Non SU Abroad
  • UC Rates
  • Credit Overload
  • Withdrawal
  • Late withdrawal
  • Late pass/fail
  • Late drop
  • AP Credit
  • AP Biology Lab

A COURSE SYLLABUS is needed when:

  • You are petitioning for courses to count as HUMANITIES, SOCIAL SCIENCES, OR NATURAL SCIENCES divisions of the A&S Liberal Arts Core that are not currently an approved sequence in the A&S LAC Guidebook.
  • You are petitioning for a course to count towards ANY LIBERAL ARTS CORE REQUIREMENT that is not currently listed in the A&S LAC Guidebook.

You need a DEPARTMENTAL SIGNATURE for:

  • Major/Minor requirements.
  • Waiving a language requirement.
  • Taking a graduate level course (as well as the INSTRUCTOR SIGNATURE).

Open Form Here


Proposal for Independent Study

  1. Print one copy and complete form.
  2. Gather signatures from Faculty Sponsor AND Department Chair.
  3. Sign and submit form to 329 HL for Home College Signature.
  4. You will receive a copy in your syr.edu email account in 5-7 business days.

Open Form Here


Request for Incomplete Grade

  1. Print one copy and complete form.
  2. Gather signatures from Instructor AND Department Chair.
  3. Sign and submit form to 329 HL for Home College Signature.
  4. You will receive a copy in your syr.edu email account in 5-7 business days.

Open Form Here


Transfer Credit Petition

  1. Read Transfer Credit Petition FAQs.
  2. During the summer semester you may take a maximum of 14 transfer credits; please submit a maximum of six transfer credit petitions for review. During a winter session you may take a maximum of three transfer credits; please submit a maximum of three transfer credit petitions for review.
  3. Print one copy and complete form.
  4. Gather signature from Department Chair (only if petitioning for major/minor, language, math, or writing credit).
  5. Include a course description AND syllabus.
  6. Sign and submit form and description AND syllabus to 329 HL for Home College Signature (You can also fax to 315-443-9397 or email to casadvising@syr.edu):
    Please see Degree Certification Deadlines
  7. You will receive a copy of your reviewed petition in your syr.edu account.

Open Form Here (PDF)


Withdraw Petition

  1. Print two copies and complete Withdrawal Form.
  2. Gather signature from Instructor OR Department Chair:
    • Exception: for Math courses the signature must be from the instructor except on the day of the Withdraw Deadline. On this day only, you may obtain a signature from the Department Chairperson in the Math Department.
    • Exception: for Economics courses the signature must be from the instructor AND the Department Chairperson.  If the instructor is not available on the day of the Withdraw Deadline, you may obtain signature from the Department Chairperson in the Economics Department.
    • Exception: for Geography courses the signature must be from the instructor AND the Department Chairperson.
    • Exception: for Chemistry courses the signature must be from the instructor AND the Department Chairperson.
  3. Sign and submit two copies of completed form to 329 HL for Home College Signature (if your home college is Arts & Sciences).
  4. Deliver one copy of completed form to 106 Steele Hall (Registrar’s Office).

Open Form Here