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Undergraduate Academic Forms and Procedures

The forms below must be completed by certain deadlines during the academic year. Please consult the Academic Calendar for the appropriate deadlines. See detailed instructions for each form; some forms are available online and some are available for pickup in the Advising & Career Services office, Room 323, Hall of Languages. Click on the name of the form to print a form or view a sample accordingly.


Add/Drop

Pick up form from 323 HL. Print and follow these detailed instructions. Fill in 5-digit class number, course prefix, 3-digit course number, number of credits, start date of class. All Flex Long and Flex Short courses MUST be on their own Add/Drop Form. To determine if you are enrolled in a Flexible format course, Log onto your My Slice and view:

  • Class Search
  • View My Class Schedule (List View)
  • The Class Start Date must be included in the Course Title Line for all courses you are Adding/Dropping
  1. Gather signature from Instructor OR Department Chair:
    • Exception: for Math courses, the signature must be from the instructor except on the day of the Drop Deadline. On this day only, you may obtain a signature from the Department Chairperson in the Math Department.
    • Exception: for Economics course,s the signature must be from the instructor AND the Department Chairperson.  If the instructor is not available on the day of the Drop Deadline, you may obtain signature from the Department Chairperson in the Economics Department.
    • Exception: for Geography courses the signature must be from the instructor AND the Department Chairperson.
    • Exception: for Chemistry courses the signature must be from the instructor AND the Department Chairperson.
  2. Sign and submit form to 323 HL for Home College Signature (if your home college is Arts & Sciences)
  3. Deliver form to 106 Steele Hall (Registrar's Office)

Audit Application

  1. Pick up form from 323 HL and complete.
  2. Gather signature from Instructor.
  3. Sign and submit form to 323 HL for Home College Signature.
  4. Deliver form to 106 Steele Hall (Registrar's Office).

Application for Readmission

  1. Come to 323 HL to meet with an academic counselor.
  2. Complete, sign, and submit form to 323 HL for Home College Signature.
  3. Deliver form to 306 Steele Hall (Office of Student Assistance).

Declaration of Major

  1. Print one copy and complete form.
  2. Gather signature from Department Chair.
  3. Sign and submit form to 323 HL for Home College Signature.
Open Form Here

Declaration of Minor

  1. Print one copy and complete form.
  2. Gather signature from Minor Coordinator.
  3. Sign and submit form to 323 HL for Home College Signature.

Open Form Here


Grade Appeal Process and Documentation

Please review the guidelines for the grade appeal process.

Intra University Transfer Application

  1. Attend a mandatory I.U.T. meeting to receive application.
  2. Complete forms and return to 323 HL by semester deadline.

Open Form Here


Internship Proposal/Agreement

  1. Print one copy and complete form.
  2. Gather signatures from Faculty Sponsor AND Department Chair.
  3. Sign and submit form to 323 HL for Home College Signature.
  4. You will receive a copy in your syr.edu email account in 5-7 business days.

Open Form Here


Leave of Absence/University Withdraw

To initiate a request for a leave of absence or withdrawal from the university, contact your College Advisor directly, or visit 323 HL during drop-ins to meet with a College Advisor, or email casadvising@syr.edu


Pass/Fail Application

  1. Pick up form from 323 HL.
  2. Complete, sign, and submit form to 323 HL for Home College Signature.
  3. Deliver form to 106 Steele Hall (Registrar's Office).

Petition for Early Participation in Commencement

1. Please come into 323 Hall of Languages during our drop in hours to meet with an Academic Counselor in order to review and discuss your remaining degree requirements and fill out the form with an Academic Counselor.
  • Candidates who will graduate in December may petition the College of Arts and Sciences for participation in the May Commencement ceremonies.
  • Bachelor's degree candidates who will complete their course work by August are invited to participate in Commencement in May. An Early Participation petition is not necessary.
2. File your Diploma Request in My Slice as a December graduate.
3. Submit your completed Early Participation in Commencement petition to 323 HL.
  • Dually enrolled (AS/PC and AS/ED) students must obtain approval and signatures from your dual college PRIOR to returning the form to 323 HL.

4. You will receive your decision in your syr.edu email account in 5-7 business days.

Open Form Here (PDF)


Petition to Faculty

  1. Print one copy of form and visit 323 HL for instructions (process may vary according to petition).
  2. You will receive a reviewed copy with a decision in your syr.edu email account in 5-7 business days after you submit.

USE TO REQUEST:

  • Requirement Substitution (Liberal Arts Core, Major, Minor)
  • Course credit to count toward A&S credit
  • Transfer credit for course already taken
  • Level Exception; Graduate level course taken as undergrad.
  • Non SU Abroad
  • UC Rates
  • Credit Overload
  • Withdrawal
  • Late withdrawal
  • Late pass/fail
  • Late drop
  • AP Credit
  • AP Biology Lab

A COURSE SYLLABUS is needed when:

  • You are petitioning for courses to count as HUMANITIES, SOCIAL SCIENCES, OR NATURAL SCIENCES divisions of the A&S Liberal Arts Core that are not currently an approved sequence in the A&S LAC Guidebook.
  • You are petitioning for a course to count towards ANY LIBERAL ARTS CORE REQUIREMENT that is not currently listed in the A&S LAC Guidebook.

You need a DEPARTMENTAL SIGNATURE for:

  • Major/Minor requirements.
  • Waiving a language requirement.
  • Taking a graduate level course (as well as the INSTRUCTOR SIGNATURE).

Open Form Here


Proposal for Independent Study

  1. Print one copy and complete form.
  2. Gather signatures from Faculty Sponsor AND Department Chair.
  3. Sign and submit form to 323 HL for Home College Signature.
  4. You will receive a copy in your syr.edu email account in 5-7 business days.

Open Form Here


Request for Incomplete Grade

  1. Print one copy and complete form.
  2. Gather signatures from Instructor AND Department Chair.
  3. Sign and submit form to 323 HL for Home College Signature.
  4. You will receive a copy in your syr.edu email account in 5-7 business days.

Open Form Here


Transfer Credit Petition

  1. Read Transfer Credit Petition FAQs.
  2. During the summer semester you may take a maximum of 14 transfer credits; please submit a maximum of six transfer credit petitions for review. During a winter session you may take a maximum of three transfer credits; please submit a maximum of three transfer credit petitions for review.
  3. Print one copy and complete form.
  4. Gather signature from Department Chair (only if petitioning for major/minor, language, math, or writing credit).
  5. Include a course description AND syllabus.
  6. Sign and submit form and description AND syllabus to 323 HL for Home College Signature (You can also fax to 315-443-9397 or email to casadvising@syr.edu):
    Please see Degree Certification Deadlines
  7. You will receive a copy of your reviewed petition in your syr.edu account.

Open Form Here (PDF)


Withdraw Petition

  1. Print two copies and complete Withdrawal Form.
  2. Gather signature from Instructor OR Department Chair:
    • Exception: for Math courses the signature must be from the instructor except on the day of the Withdraw Deadline. On this day only, you may obtain a signature from the Department Chairperson in the Math Department.
    • Exception: for Economics courses the signature must be from the instructor AND the Department Chairperson.  If the instructor is not available on the day of the Withdraw Deadline, you may obtain signature from the Department Chairperson in the Economics Department.
    • Exception: for Geography courses the signature must be from the instructor AND the Department Chairperson.
    • Exception: for Chemistry courses the signature must be from the instructor AND the Department Chairperson.
  3. Sign and submit two copies of completed form to 323 HL for Home College Signature (if your home college is Arts & Sciences).
  4. Deliver one copy of completed form to 106 Steele Hall (Registrar’s Office).

Open Form Here